Leads wait hours for a reply
By the time the front desk calls back, they have joined the gym down the road.
Fixed by your
Appointment Setter
Replies to every lead within minutes and books the free trial.
For gyms, studios & personal trainers
More Trials Booked. More Members Staying.
Your team replies to every lead in minutes, books the trial, and keeps new members coming back through their first 90 days.
- Independent gyms
- Boutique studios
- CrossFit boxes
- Personal trainers
- Martial arts
How your BP team handles it
Live
- Lead comes in Appointment Setter
- Trial booked Appointment Setter
- Member joins Membership Sales
- Member stays Retention Specialist
Your needs, covered
Your Problem. Who Fixes It.
New members quit in the first months
People sign up full of energy, miss a few weeks and cancel.
Fixed by your
Retention Specialist
Sends first-90-days check-ins, missed-class nudges and win-back offers.
Your socials go quiet
Coaches are busy coaching, so nobody films, edits or posts.
Fixed by your
Video Editor
Turns your class footage into Reels every week.
You hire the role. We hire, train and manage the person.
Roles you can hire
Your Team, Set Up for Your Gym
Hire one of these roles or mix them in one plan. Each one is trained and managed by us, with a project manager on top.
Appointment Setting
- Reply to every lead within minutes
- Book free trials and intro sessions
- Chase no-shows and rebook them
CRM & Automation
- Trial reminders and follow-ups
- First-90-days check-in messages
- Win-back offers for past members
Video Editing
- Workout and coaching Reels
- Member transformation stories, with consent
- Short ads from class footage
Social Media
- Class schedules and challenges
- Member shout-outs and events
- Replies to DMs and comments
Media Buying
- Meta ads for trials and challenges
- January and summer campaigns
- Cost per trial in your report
Local SEO & Reviews
- Google Business Profile updates
- Review requests from happy members
- Rank for "gym near me"
Membership Sales
- Calls every trial member after their visit
- Explains memberships and offers
- Signs up members and tracks conversion
Admin & Member Support
- Membership records and freezes
- Billing reminders
- Member questions answered
Plus a Project Manager, free
One person to talk to. They plan the work, check the quality and send you a report every Friday. You talk on Slack and track tasks in ClickUp.
Example
A Week With Your Team
You decide the tasks. This is what a normal week can look like.
-
Mon
Weekend leads booked
Everyone who asked over the weekend gets a reply and a trial slot.
-
Tue
New members checked in
Members in their first 90 days get a friendly check-in message.
-
Wed
Class Reels posted
Three short videos edited from your class footage.
-
Thu
No-shows rebooked
Missed trials and lapsed members get a call or text.
-
Fri
You get the report
Leads, trials booked, joins and cancellations in one message.
Pricing
Simple Pricing. Real Hours of Work.
You pay for hours of a trained, managed employee. Pick the role, and we handle the hiring, training and quality.
One-location gyms usually start on Expansion. Move up to Growth before January and summer for the sign-up rush.
Starter
Part-time: 40 hours a month for one job, like calling every new lead or editing your videos.
$300/month
40 hours of work a month
- Pick the role: editor, setter, closer or any other
- Hired, trained and managed by us
- Dedicated project manager (bonus)
- Weekly performance reports
- Work tracked in Slack & ClickUp
- Monday to Friday
Expansion
Half-time: 80 hours a month for one role plus extra tasks, or two roles side by side.
$600/month
80 hours of work a month
- Pick the role: editor, setter, closer or any other
- Hired, trained and managed by us
- Dedicated project manager (bonus)
- Weekly performance reports
- Work tracked in Slack & ClickUp
- Monday to Friday
Growth
Full-time: 160 hours a month from a trained employee working only on your business.
$900/month
160 hours of work a month
- Pick the role: editor, setter, closer or any other
- Hired, trained and managed by us
- Dedicated project manager (bonus)
- Weekly performance reports
- Work tracked in Slack & ClickUp
- Monday to Friday
One-time projects
Need Something Built?
Pay once, own it forever. You get a clear quote before we start.
Start a project
FAQ
Frequently Asked Questions
Still have a question? Book a call and ask us directly.
Ask on a callYour team works inside the tools you already use. We can also connect them to GoHighLevel for follow-up.
October or November is best, so ads, follow-up and onboarding messages are ready before the January rush.
Only with their permission and your approval. Nothing goes live without your OK.
Yes. First-90-days check-ins, missed-class nudges and win-back offers are part of the set-up.
Free consultation
Let’s Plan Your Team
Book a free 30-minute call. We will look at your business and show you exactly what your team would do in the first month.